Request for Proposals: Revenue Cycle Assessment for The Rural Collaborative (WA Rural Health Transformation Program)

Summary

The Rural Collaborative (TRC), a network of 31 independent Washington State hospitals (28 CAHs and 3 PPS hospitals), seeks proposals from consulting firms to conduct comprehensive, root cause Revenue Cycle Assessments as funded under the Rural Health Transformation Program grant. The objectives are to deliver current-state assessments, EHR/ERP configuration reviews, actionable operational playbooks, prioritized roadmaps with quantified opportunity sizing, board-ready presentations, and collaborative benchmarking deliverables. Vendors must address staffing/workflow bottlenecks, payer friction, technology/process gaps, and financial controls, with deliverable ownership residing fully with TRC and its members. Minimum requirements include named, qualified consultants, a realistic engagement plan, 6–8 on-site days per hospital, and alignment with TRC's grant reporting and data standards. Network-level outputs such as collaborative opportunity identification, benchmarking, and structured databases are also required to foster shared learning. Proposals must provide a detailed work plan, itemized budget by role/phase, and explicit CAH/PPS adaptation. Post-assessment 90-day remote check-in is required at no extra cost.

Eligibility

Eligible applicants are consulting firms with deep experience in healthcare revenue cycle assessment for Critical Access Hospitals (CAHs) and rural PPS hospitals. Minimum requirements include prior multi-hospital collaborative engagement, relevant revenue cycle certifications, ability to work with minimal rural data infrastructure, a proven track record supporting grant-funded rural health projects, and demonstrated adaptation for Washington State payer mix and CAH/PPS-specific issues.

Requirements Checklist