Nursing Communication Devices RFP

Summary

Baxter Health requests proposals to furnish, deliver, install, test and support a hospital-wide nursing communication system: 325 hands-free smart badges with alarm capability through a mobile application, call routing, filtering and prioritization, secondary medical-device alarm notification, data exchange with Baxter's EHR, an analytics platform (communication traffic, interruptions, escalation pathways, ROI), supporting wireless and secure server infrastructure, and workforce training. Installation must start by July 1, 2027 and all work finish by July 15, 2027. Funded by the Arkansas Rural Health Transformation Program. Released November 10, 2026; proposals due December 10, 2026 at 11:59 p.m. Central.

Eligibility

Vendors (organizations). Any manufacturer or model that meets the requirements may propose; brand names are descriptive and "or equal" products are considered. Offerors and principals must not be excluded in SAM.gov. Fixed-price contract; 2 CFR 200.318-200.327 and the DFA subaward terms apply; no in-state or local preference. Active SAM.gov registration with UEI is required. New equipment only.

Requirements Checklist

• Selected vendor must furnish, deliver, install, test, and provide ongoing support for a hospital-wide nursing communication system for Baxter Health inpatient units. The system must allow nurses and care teams to communicate quickly and reliably across all inpatient and clinical units. Installation must begin no later than July 1, 2027, and all work must be completed by July 15, 2027.

Submission Instructions

Submit one PDF to Kelly Dicks, Director, Cline Emergency Center (kdicks@baxterhealth.org), the only point of contact, by 11:59 p.m. Central, December 10, 2026; late proposals are not considered.