This guide provides step-by-step instructions for Health Center Program (H80) award recipients to complete and submit their Fiscal Year (FY) 2027 Non-Competing Continuation Budget Period Progress Report (BPR). Follow this manual to ensure your progress report is properly completed and submitted through the HRSA Electronic Handbooks (EHBs).
Step 1: Verify Your Submission Window
Your BPR module availability and final deadline in the EHBs are determined by your budget period start date. All submissions must be completed by 5:00 p.m. ET on the specified due date.
Step 2: Complete EHBs Administrative Forms
Log into the EHBs BPR module to review and complete the following embedded web forms:
• SF-PPR & SF-PPR-2 Forms: Verify overall organizational details and primary project director information.
• Key Contacts / Principal Form: Review all key personnel. Search every executive, board member, and project lead on SAM.gov to ensure they have active eligibility and are not debarred or excluded from federal funding.
• Form 1C (Documents on File): Update the exact dates when key operational policies and administrative documents were last reviewed or revised.
• Form 3 (Income Analysis): Enter projected non-grant revenues for FY 2027. Break down expected income from patient services, third-party reimbursements, state/local grants, and other operational revenue.
• Forms 5A, 5B, and 5C (Scope Verification): Review these pre-populated forms to confirm your current approved scope of project (Services Provided, Sites, and Specialty Services). (Note: These forms are for reference only in the BPR module; any updates require separate Change in Scope or Scope Adjustment submissions in EHBs).
Step 3: Complete Project Narrative Updates
Complete the narrative fields directly in EHBs. Each narrative section is strictly limited to 2,000 characters (approx. 300 words) and must cover FY 2026 progress to date, remaining goals, and projected changes for FY 2027:
• Organizational Capacity: Address key operational developments, staff/executive vacancies, policy updates, and any active audit findings. If your health center received non-compliance findings in a recent Operational Site Visit (OSV) or Service Area Competition (SAC), detail the corrective actions taken.
• Patient Capacity: Summarize actual vs. projected patient counts across all major service lines (Medical, Dental, Mental Health, Substance Use Disorder, Vision, Support Services). If overall patient volume has dropped by more than 5% against projections, you must include a corrective action plan outlining specific steps to recover patient volume.
Step 4: Assemble Financial Forms & Budget Narrative Attachment
Your budget must cover total project costs (both requested federal grant funds and non-federal program revenues):
• SF-424A Form (Web Form): Enter requested federal funds (matching the pre-populated amount from Item 33 of your most recent Notice of Award) and non-federal funds across standard object class categories.
• Line-Item Budget Narrative (File Attachment): Upload a detailed breakdown for all cost categories.
Step 5: Prepare Supplemental Award Updates (If Applicable)
If your health center received BPHC supplemental funding since FY 2023 (including funds integrated into base awards), upload a narrative attachment under "Other Documents". Summarize progress and results using Uniform Data System (UDS) metrics (max 500 words per supplemental award).
Step 6: Review Submission Rules & Perform Final EHBs Audit
Before submitting, verify that your application meets all federal compliance rules:
• Funding Distribution: Federal funding requests must be proportional across all existing program types (e.g., CHC, MHC, HCH, PHPC) as pre-populated in EHBs. You cannot change total award amounts or shift funds between sub-programs in the BPR.
• Attachment Restrictions: EHBs limits document uploads. Ensure you only attach allowed files (Budget Narrative, Indirect Cost Rate Agreement, Supplemental Updates, and Proof of Non-Profit Status Change if applicable). All other information must be entered directly into EHBs web forms.
• Subrecipient Registrations: Confirm that all subrecipients or subaward contractors maintain an active SAM.gov registration and valid Unique Entity Identifier (UEI) number.
• Final EHBs Review: Run the built-in EHBs validation check to resolve missing fields or character count errors, then submit your progress report before the 5:00 p.m. ET deadline.
To view the published article on our website, check out: https://alephgroupinc.com/fy-2027-hrsa-bpr-submission-guide/
Disclaimer and Limitation of Liability
This guide is provided by Aleph Group, Inc. for general informational purposes only and does not constitute official legal, financial, or regulatory compliance advice. Users are solely responsible for independently verifying all submission deadlines, form requirements, and guidelines directly with the HRSA Electronic Handbooks (EHBs) and official BPHC resources. Use of this guide does not guarantee grant approval or continued federal funding. To the fullest extent permitted by law, Aleph Group, Inc. disclaims all liability for any direct, indirect, or consequential damages - including rejected submissions, grant delays, or loss of funding arising from or in connection with the use of or reliance on this material.